Message from the Executive Director

Welcome to the March Member Update. CrossRef had a great finish to 2006 and has gotten off to a very good start for 2007.  The statistics for 2006 (see below) show that CrossRef is still growing, adding more members, more content (and different types of content) and providing a valuable service to member publishers and readers of online scholarly content.   On the financial front CrossRef is doing well and is on track to payoff the initial start up loans ahead of schedule during 2007.  

In February CrossRef announced that it had passed the 25 million DOI mark (http://www.crossref.org/01company/pr/press021307.htm) and in January the Royal Society announced the completion of its backfile digitization back to 1665.  Items with a DOI now include famous articles such as Benjamin Franklin's legendary kite experiment from 1752 that involved drawing down lightning and showing its electrical nature - http://dx.doi.org/10.1098/rstl.1751.0032.

I'm also very happy to announce the Geoffrey Bilder started with CrossRef in January as Director of Strategic Initiatives.  In this newly created position Geoff will oversee the research and development of key initiatives for CrossRef to fulfill the strategic priorities set by the board of directors.  The original announcement about the appointment and an overview of Geoff's background is on the website - http://www.crossref.org/01company/pr/press12052006.htm.

Two key strategic initiatives CrossRef is investigating are author and institution identifiers and a plagiarism detection service tentatively called CrossCheck.  As part of author identification CrossRef held an industry meeting to start to gather information.  A full report of the meeting was posted to the CrossTech blog - http://www.crossref.org/CrossTech/2007/02/crossref_author_id_meeting.html.

Speaking of the CrossTech blog, postings have picked up and a lot of useful information is now being posted.  The goal of the blog is " to provide a neutral forum where a wide range of publishers can post and discuss issues, link to relevant items on the Internet, make others aware of important industry developments and share and learn from each others’ experiences."  Please take a look - http://www.crossref.org/CrossTech/ - and contribute!

Finally, please consider participating in Forward Linking - CrossRef dropped the fee for participation and with over 50 million references there are lots of useful links being returned to publishers.  Information about Forward Linking is on the website - http://www.crossref.org/02publishers/forward_linking_howto.html.

As always, please feel free to contact me with any issues/concerns/problems at epentz@crossref.org.


Upcoming Meetings


Annual Meeting 2007 - Save the Date! We are putting together the program for a great meeting which will be at the Royal College of Surgeons, Lincoln Inn Fields, London, UK, Thursday, 1 November 2007 - we hope to see you there.

CrossRef at conferences

UKSG

Warwick, UK

April 16-18 2007

Ed Pentz, Geoff Bilder

CSE

Austin, TX

May 16-18, 2007

Amy Brand

SSP Annual Meeting

San Francisco, CA

June 6-8, 2007

Amy Brand, Geoff Bilder

PubMed Plus

St. Louis, MO

June 18-19, 2007

Geoff Bilder

SCONUL

Birmingham, UK

June 20-22, 2007

Geoff Bilder

Frankfurt Book Fair

Frankfurt, Germany

October 9-12, 2007

Ed Pentz, Geoff Bilder

27th Charleston Conference

Charleston, S.C.

November 7-10, 2007

Amy Brand

Online Information 2007

Olympia, London, UK

December 4-6, 2007

Ed Pentz, Chuck Koscher, Geoff Bilder


DOI links in Use

Articles about CrossRef are listed on the website - http://www.crossref.org/01company/13publications.html.  Some recent highlights include an ALPSP Advice Note (http://www.crossref.org/01company/pr/ALPSP%20Advice%20Note%2037.pdf) about CrossRef and an article from Elsevier Library Connect about CrossRef and e-Books (http://libraryconnect.elsevier.com/lcn/0404/LCN040402.html).

One of the most resolved DOIs in February was for a conference proceedings article from SPIE:

"Rapid bio-patterning method based on the fabrication of PEG microstructures and layer-by-layer polymeric thin film." Hyun-Woo Shim, et al. Proc. SPIE Int. Soc. Opt. Eng. 6416, 641614 (2006) doi:10.1117/12.708559
http://dx.doi.org/10.1117/12.708559

One of the most resolved DOIs in January was from the journal Mechanical Systems and Signal Processing:

Shengfa Yuan, Fulei Chu. "Fault diagnosis based on support vector machines with parameter optimisation by artificial immunisation algorithm." Mechanical Systems and Signal Processing, Volume 21, Issue 3, April 2007, Pages 1318-1330. doi:10.1016/j.ymssp.2006.06.006
http://dx.doi.org/10.1016/j.ymssp.2006.06.006

 


New Services Update

Author ID Meeting - CrossRef held an information gathering meeting with a broad range of representatives.  A full report of the meeting is on the CrossTech blog - http://www.crossref.org/CrossTech/2007/02/crossref_author_id_meeting.html.

Search Partners - Now that Web Services is up and running, CrossRef would like to make it as easy as possible for interested member publishers to have their full text content indexed by authorized search partners. A new section of the member area of our website includes promotional information from search partners and links to download partner-publisher agreements for full-text indexing.

Scirus has just posted its agreement, which is fully consistent with the recommended search partner terms that CrossRef has posted to the member area. More information from Scirus, please go to http://www.crossref.org/06members/scirus_partnership.html (username: cr_member  password: ref-linking).

Please note that CrossRef is not a signing party on these agreements for full-text indexing, and each member publisher is free to negotiate terms and conditions directly with the search partner.

XML Validator - Metadata quality is crucial to the success of CrossRef and we are always looking at ways to help members improve their submissions. CrossRef has developed an online validator for the CrossRef XML Schema using the XMLProbe technology from Griffin Brown (http://www.griffinbrown.co.uk). The validator is available at http://xmlprobe.com/online-validators/crossref/ as an experimental service intended to allow CrossRef members to validate CrossRef data submissions. Members are encouraged to try it out and provide feedback and suggestions for any improvements.

Simple Text Query. CrossRef's Simple Text Query service, which provides a free, non-XML alternative to DOI retrieval for researchers and smaller publishers has been updated and matches even better than before - http://www.crossref.org/freeTextQuery/.


Key Statistics

Participating Publishers: 2,337 (http://www.crossref.org/01company/06publishers.html)
Voting Members: 420 (http://www.crossref.org/01company/17crossref_members.html)
Affiliates: 37 (http://www.crossref.org/01company/08intermediaries.html)
Agents: 10 (http://www.crossref.org/01company/08intermediaries.html)
Library Affiliates: 1,179 (http://www.crossref.org/01company/07libraries.html)

Dashboard - 2006/2005 Actuals

 

’06 Actuals

’05 Actuals

05/'06 change

 

 

 

 

 

Queries 

 

148,119,520

170,606,569

-13%

Matches

 

50,554,665

43,894,796

15%

Match %

 

34%

26%

31%

Current Deposits

 

1,799,985

1,449,224

24%

Backfile Deposits

 

3,948,549

3,022,354

31%

Total Deposits

 

5,748,549

4,521,578

27%

Total Records

 

24,269,753

18,463,054

31%

# DOI Resolutions

 

150,609,734

111,206,680

35%

# Members

 

398

335

19%

# Depositing prefixes

 

670

478

40%

# Linking prefixes

 

516

284

82%

# Journals

 

15,530

13,363

16%

# Book Titles

 

28,634

14,514

97%

# Conference Titles

 

9,435

n/a

 

All key statistics for CrossRef saw strong growth in 2006.  The number of overall queries declined but because the matching rate increased to 34% the number of DOIs provided by CrossRef for linking increased 15% from 2005 to 2006 to 50 million.  Queries declined because of increased use of Stored Queries (rather than resubmit queries that don't match a publisher can request that CrossRef store them and notify them when matches occur).  The overall matching rate increased to 34% in 2006 because of increased use of Stored Queries but also because with many extensive digitization projects completed many more references are being matched since more journal content is registered with CrossRef.  

Deposits were very healthy with just under 1.8 million Current deposits and Backfile deposits were very healthy at 3.9 million. The addition of JSTOR content contributed just under half of all the backfiles in 2006 but AAAS, the Royal Society and others all had major backfile projects in 2006.  This high level of backfile deposits is not expected to continue past 2007 so CrossRef is factoring this into its projected deposit rates for future years.  

One of the most important statistics that we track is DOI Resolutions - the number of times DOIs are clicked - each month.  DOI Resolutions represents traffic to member publishers' content and so the 35% increase in 2006 to 150 million is very good news.

Deposit and query stats are regularly updated at http://www.crossref.org/06members/53status.html.  


Financial Update

 

Income Statement

2006 4th Qtr.

Full Year 2006

2007

$000’s 

Actuals

Budget

Actuals

Budget

Last Yr.

Budget

Revenues

              932

               779

          3,286

         3,075

           3,140

           3,308

Expenses

              766

               790

          2,768

         2,791

           2,624

           3,091

  Operating Income

              166

              (11)

             518

            284

              516

              217

New Initiatives/Other

                -  

                 60

 

              60

 

                60

  Oper. Inc. Incl. New Initiatives

              166

             (71)

             518

            224

              516

              157

Interest Expense, Net

                  9

                 17

               57

              68

                81

              100

Income Tax Provision, Other

               (4)

              (35)

          (18)

              62

            (335)

                -  

  Net Income

              161

             (53)

             479

              94

              770

                57

Operating Income Margin

18%

-1%

16%

9%

16%

7%

 

PILA activities during the 4th quarter of 2006 covering the months of October, November and December, led to the following financial highlights:

  • $932,000 of revenues – over budget by $153,000 ($147,000 from deposit fees)
  • $766,000 of operating expenses – under budget by $24,000 (3%)
  • $498,000 of cash used during the quarter - better than budgeted by $94,000 (Biggest differences: $600,000 principal loan repayment as opposed to the budget of $200,000, offset by a $168,000 income tax refund instead of a budgeted expense of $40,000 in addition to normal cash collection on improved operating income)    

The full year (12-month) financial results led to the following financial highlights:

  • $3,286,000 of revenues - over budget by $211,000 (6.9%) - due to higher Current deposit fees and a high level of backfile
    deposits
  • $2,768,000 of operating expenses – $23,000 under budget

Loan Repayments - the board approved repayment of $600,000 of loan principal and accrued interest in December 2006 and agreed to repay the final $600,000 at the end of 2007 with the decision to be made in November 2007.  Looking at the 2007 draft budget it may be possible to repay the final $600,000 earlier in 2007 and therefore avoid the interest expense.

Invoices - A reminder that the first quarter of 2007 deposit bills will be issued shortly after March 31st. Please make sure that you have paid your annual fee for 2007 as well as all 2006 past dues.

2007 Budget

For 2007 revenue is projected to increase 1% ($22,000) and expenses are projected to increase by 12% ($323,000).  The main increase in expenses is due to new staff positions, particularly the position of Director of Strategic Initiatives and expenses for New Initiatives ($100,000).  This new position will enable CrossRef to undertake significant new projects for the benefit of its members.  The extra costs in 2007 are to enable investment in new services and increased value for publishers.  The overall operating margin in 2007 will be 5%.

The 2007 budget includes paying the final $600,000 in loan principal and accrued interest at the end of the year.  It may be possible to make the payment earlier in the year.

The main goals for CrossRef in 2007 are

  • Continue to deliver value to the industry and continue to fulfill our mission while expanding activities.
  • Maintain and develop core CrossRef system while enabling new services.
  • Add resources for development of new services as outlined at the board meeting on 2 November 2006, presented to members on 1 November 2006 and discussed at the board meeting on 25 July 2006.

 The general financials goals are:

  1. Repay loans as quickly as possible;
  2. Sustain continuing operations;
  3. Invest in continuing and new initiatives;
  4. Invest in new capital projects;
  5. Retain a minimum of 2 months operating cash on hand at all times (in the event of an unplanned emergency), plus next year’s capital spending;
  6. Maintain the option of a credit line of up to $250,000.

Revenue

REVENUES ($000's):

2007 Budget

2006 Actuals

Incr. (Decr.)

Annual Membership Fees

        720

            704

           16

2%

Annual Hosting Fee Members

       80

              73

             7

10%

Deposit Fees

         2,122

           2,177

        (55)

-3%

Annual Fee Affiliates

            128

              134

          (6)

-4%

Annual Fee Agents

                8

                  8

           -  

0%

Annual Hosting Fees Affiliates

            100

              100

           -  

0%

Forward Linking

 

               43

        (43)

-100%

CrossRef Search

              -  

             17

        (17)

na

CrossRef Web Services

            150

                30

         120

na

Total Revenues

         3,308

           3,286

           22

1%

Revenue is projected for $3,308,000 in 2007- a 1% ($22,000) increase over 2006 actuals.  The strong 2006 revenue was due to backfile deposits.  Backfile deposits are expected to be lower in 2007 and there overall revenue will not increase much.  There will be extra revenue from CrossRef Web Services but this is offset against the removal of the Forward Linking fee.  There will be some increases in deposits of books and components.  Membership fee revenue will increase only slightly due to most new members being in the lowest fee tier.  No fees will be charged for Forward Linking or CrossRef Search.

No revenue for new services has been budgeted but it is possible there will be revenue in 2007 from new services.  
Staff numbers in 2007 will increase to 10. 


Update on Board Decisions  

At its January strategic meeting the board approved the following motions and action items:

  • To approve line of credit policy.
  • That the mission statement stay the same for the current quarter and that a working group be formed to work on a new mission statement.
  • To approve the Budget as presented.
  • Staff will provide an update for April 2007 board meeting on member compliance with linking obligations.
  • Follow up on activities related to new initiatives and strategy discussion: this will include a paper on a Strategic Initiative Lifecycle and policies around prototype services for
    CrossRef.
  • The Metadata quality committee, per its report to Board, will continue its work to identify quality measures, corrective action plans and policy recommendations and report at
    future meetings as appropriate.
  • A Nominating Committee was appointed with the following members: Bob Campbell, Wiley Blackwell, chair, Paul Weislogel, Ovid, Rebecca Simon, Univ CA Press, Carol Richman,
    Sage, Bernie Rous, ACM.
  • The CrossRef Search Committee to meet and come back with recommendation about the future of CrossRef Search.
  • Staff to look at issue of how CrossRef will treat DOIs registered through another RA.
  • Staff will prepare an analysis and recommendation for a backup data center in Denver.
  • Get independent evaluation of insurance coverage, with analysis of different levels of coverage and costs.
  • The Audit Committee to review with the auditors the amount above which appropriate expenses are capitalized and update PILA’s policies accordingly.

Business Development Update

New Members and Affiliates - CrossRef is pleased to welcome the following new members -- 20 so far in 2007:

Air & Waste Management Association, American Dairy Science Association, American Journal of Neuroradiology, American Peanut Research and Education Society, Beech Tree Publishing, Berghahn Books, Canadian Meteorological and Oceanographic Society (CMOS), Carl Hanser Verlag, Czech Geological Survey, Department of Polymer Engineering, Scientific Society of Mechanical Engineering, Dietitians of Canada, EPI SCP (El Profesional de la Informacion), Fisheries Sciences.com, Improbable Research Inc., John Benjamins Publishing Company, Journal of Neurosurgery Publishing Group (JNSPG), Medical Library Association, Men's Studies Press, LLC, Transportation Research Board, University of Toronto Press Inc. (UTPress)