Members, Affiliates and Agents

Statistics January - April 2004

CrossRef had a great start to 2004 with a lot of activity across all areas. DOI resolutions more than doubled and deposits were particularly strong. The number of DOI queries and matches were much higher than the same period last year. 2003 total deposits were higher but this was due to a high level of Elsevier backfile deposits in early 2003. Comparing Current articles, there were 426,108 from January-April 2004 while there were only 215,162 from January-April 2003 so there has been a large increase in deposits of current material.

2004 Totals as of April 30 2003 Totals as of April 30
Journals 9600 7900
Total Records 11,158,004 7,806,490
March DOI Resolutions 6,316,898 3,171,058
Members 307 207
Linkers 195 98
Depositors 263 180
Total 2004 Deposits (DOIs registered) 1,197,373 1,304,677
Queries (references submitted) 53,195,353 43,143,922
Matches (DOIs returned) 14,819,568 9,691,395
Match % 28% 23%

2004 Q1 Financials

Income Statement:
First Quarter Full Year
'04 Actuals '04 Budget 2003 '04 Forecast '04 Budget 2003
Revenues 599 695 885 2,400 2,920 2,919
Expenses 456 558 393 2,099 2,211 1,875
Contingencies 50 250
Operating Income 143 137 492 251 459 1,044
Interest Income (expense) (20) (24) (22) (92) (96) (99)
Income Taxes 44 40 3 127 245
Net Income 79 73 470 156 236 700
Cash Balance 2,082 2,359 786 1,348 1,086 1,486

Financial Summary:

There are two major issues that have affected CrossRef's finances for 2004. The first is that the Annual Membership fee revenue is much lower than expected. Current projections show that revenue from the membership fee will be ($526,000) 54% lower than expected and that overall revenue will be $520,000 (18%) under budget. Many more members are in the lower membership fee categories than expected. CrossRef has been doing an analysis of the issue and has been contacting members to verify that they are correctly categorized. When CrossRef decided to move to its new fee structure it was recognized that there was risk and that adjustments might be necessary.

The other issue is that CrossRef's claim for tax exempt status was denied by the IRS (Internal Revenue Service). Publishers International Linking Association, Inc (CrossRef's formal corporate name) is incorporated as a New York Not-for-Profit. Soon after PILA was set up in 2000 we applied for tax exempt status with the IRS. It took some time for the IRS to review our application but at the end of 2003 the IRS issued a letter of denial in response to the application for tax exempt status. As a result of this letter of denial, PILA must pay US federal and state tax from its incorporation onwards. From 2000-2002 CrossRef had deficits so not much tax was owed. However, due to the 2003 surplus, $245,000 was due in state and federal taxes.

The denial of tax exempt status in no way changes PILA’s status as a New York not-for-profit membership association. It may seem counter-intuitive but PILA is a not-for-profit that pays tax. Following on from the letter of denial, CrossRef met with the IRS on March 10th, 2004 to get a better understanding of the reasons for the denial of tax exempt status. Based on this meeting we feel that the denial of tax status was based on some misunderstandings about what CrossRef does and that it is worth re-applying for tax exempt status. It is unclear how long the new application will take or whether it will be successful, but in the meantime CrossRef will pay tax.

At its most recent meeting on April 28th the CrossRef board of directors decided the following:

- no changes to the fees will be made in 2004.

- the current fee structure and policies will be reviewed to see if changes are needed for 2005.

- CrossRef will pay the $470,000 in accrued interest on outstanding loans, which is deductible for tax purposes. In 2005, the surplus should large enough to pay off accrued interest on the loans ($100,000) but minimize taxes.

- current loans due in 2004 will be deferred for one year and a revised plan for repaying the loan principal will be developed (how quickly the loans can be repaid is depedent on resolution of the tax status issue).

Despite the issues above CrossRef is in very good shape financially. At the end of first quarter CrossRef had just over $2 million dollars in cash and if deposits continue at the current strong rate, revenue for the full year could be well above the current projection of $2.4 million.

DOIs in Use

If any publishers have examples of DOI use please send them to CrossRef. Infotrieve has become a CrossRef affiliate and will be using DOIs to improve its processes, linking and document ordering.

Administrative Matters

CrossRef UK Office - I will be relocating to Oxford, UK in July and setting up a small CrossRef office. All CrossRef operations and other staff will remain in the Lynnfield, MA office. No changes are planned in organizational structure or reporting lines. Local oversight in the US will be provided by Amy Brand, Director of Business Development and Chuck Koscher, Director of Technology with key support from Lisa Hart, our very capable Office Manager. I will still be closely managing the CrossRef office and visiting frequently. About 50% of CrossRef members are outside the US and Oxford is an important location for scholarly publishing and provides easy access to the rest of Europe. I plan to become more involved in publishing industry activities in Europe and provide a local point of contact for our European members.

Change of CrossRef Counsel - As use of CrossRef has spread and PILA has grown, our needs for legal counsel have evolved and the Executive Committee decided we needed counsel with more specialized expertise in the publishing industry. Towards that end we have appointed Lois Wasoff as PILA/CrossRef general counsel effective 1 June 2004. Lois brings extensive experience to the table: Before she started her private practice in 2002 she was Vice President and Corporate Counsel of Houghton Mifflin Company, and previously was Senior Counsel with Simon & Schuster. We extend our thanks to attorney Benjamin Strouse who has contributed much to the start-up of PILA as our general counsel. To ensure a smooth transition Ben has agreed to stay on until June.

CrossRef Search

On April 28th CrossRef issued a press release about the CrossRef Search Pilot ( The Pilot is currently scheduled to run through the end of 2004 to evaluate functionality and gather feedback from publishers, librarians and end users. Most of the CrossRef Search Pilot participating publishers were already being crawled by Google and having their content included in searches. CrossRef Search creates a special search that only returns results from the nine publishers in the pilot.  In addition, Google does a supplementary crawl of content using the DOI Sitemap, created by CrossRef. The DOI Sitemap is a page that includes all the DOIs of the publishers in the Pilot and the Google crawler crawls the Sitemap and follows the DOIs to the publishers' full text content. This ensures that all full text articles are crawled by Google and it associates a DOI with the article so that the DOI can be a persistent link from the Google search results to the publisher's site.

Some important points:

  • Please contact me ( by the end of May if you are interested in participating in the CrossRef Search Pilot. The current plan is to add publishers in a controlled way at the beginning of June but still keep the Pilot fairly limited.
  • Participation is entirely optional for CrossRef members.
  • While there is no charge for the Pilot, CrossRef may charge for participationg in CrossRef Search in 2005 when the service moves out of the Pilot stage. The fee would need to cover CrossRef's costs in creating the DOI Sitemap and staff resources in working on CrossRef Search - CrossRef's costs are not high but we want Pilot participants to be aware that there may be a charge in future. CrossRef members will have a chance to discuss and review the fees before the Pilot moves into a production service and Pilot participants will have the option not to participate past the Pilot stage.
  • CrossRef member publishers can still arrange to be crawled by Google directly with or without participating in the CrossRef Search Pilot. Google would like to work individually with CrossRef members to index full text content. If you are interested in exploring this possibility, please contact Kiran Bapna ( or Anurag Acharya (

Business Development Update

Website - CrossRef launched its new website design last week, and new material is being added to the site. One new page provides testimonials about CrossRef from current members and affiliates: If you have something to contribute to this page, please email

New Members - CrossRef is now at 307 publishers. In terms of the number of members, CrossRef’s rate of growth has nearly doubled in recent months. Whereas the average number of publishers added per month in 2003 was seven, the average so far in 2004 is 13 (or two-three new members each week). Our most recent members are: Begell House, Weed Science Society, RILEM Publishing, IFIS Publishing, Nuclear Receptor Signaling Atlas, Japanese Society of Human Environment System, Mathematical Society of Japan, Tohoku University Press. Check for regular updates on new members.

Articles - A new article entitled "Publishers Joining Forces through CrossRef" was recently published in Serials Review: doi:10.1016/j.serrev.2003.11.001. A limited number of reprints of the article are available on request.

Library Advisory Board - The CrossRef Library Advisory Board met on April 15th. There are two new members of LAB: Lou Ann Di Nallo of Bristol-Myers Squibb, and Les Hawkins of Library of Congress and the CONSER Consortium. The three hour meeting provided LAB members with an opportunity to share their views with CrossRef on a variety of topics, including CrossRef Search, the ISSN revision process, institutional identifiers, identifiers for dissertations, open access articles, and how to educate the library community about CrossRef. For a copy of the notes from this meeting, please contact Amy at

Presentations - Be sure to look for CrossRef presentations at these upcoming meetings: ICSTI (May 13-17, London), Council of Science Editors (May 14-18, Vancouver), NISO Metadata Workshop (May 20, DC), SSP Pre-Conference Seminars (June 2nd, San Francisco), and the American Association of University Presses (June 26-29, Vancouver).

The first ever CrossRef WebInar - CrossRef will be holding its first online technical workshop on Tuesday May 4th, to cover the new XML query format, query match alerts, and forward linking. Over 30 members are signed up to attend.

CrossRef System

Query Match Alert (aka Forward Matching) - the American Geophysical Union is the first publisher to start using the Query Match Alert functionality. With Query Match Alert CrossRef stores any unmatched queries on its system, runs the stored queries when new content is deposited and emails the submitter when any new matches are made - or the submitter can poll the system and find any matches since a particular date.

Forward Linking - Forward Linking is now live on the CrossRef system and available for testing. The service is still on schedule for official launch in June. Information is available at - Any member is welcome to send test deposits of references (please coordinate with Chuck Koscher - Formal sign up procedures will be finalized in the next couple of weeks.

XML WebInar - Tuesday, May 4, 2004.

System Updates


  • Separate conference proceedings and books in deposit reports
  • Improvements to tracking ID function
  • Small job queue
  • Performance improvement (SQL changes)

In Process:

  • Forward linking final testing (Blackwell is doing test deposits)
  • Merge conference proceeding and journal queries
  • Title administration management function
  • System monitoring function

For Q3/Q4:

  • Improve real time query interface (prioritized access to resources)
  • Improve conflict management
  • Separate different levels of books deposits (note: related to component pricing)
  • General changes to system reports

Project Counter

Draft Release 2 of the COUNTER code of practice is now available for review. COUNTER is a widely supported international initiative that serves librarians, publishers and intermediaries by facilitating the recording and exchange of online usage statistics. COUNTER is strongly endorsed by the publisher, library and intermediary communities.

COUNTER is owned by its members. Publishers, intermediaries, libraries, consortia and industry organizations are all eligible for full, voting membership. The following annual membership rates apply for 2004: Publisher £500 ($750); Intermediary £500 ($750); Library £250 ($375); Library Consortium £335 ($500); Industry Organization £250 ($375).

The benefits of COUNTER membership include:

• The right to vote at the Annual General Meeting on the direction and management of COUNTER, including the appointment of the Board of Directors

• Regular bulletins on the progress of COUNTER

• Advice on implementation of COUNTER

• For vendors, inclusion on the Register of COUNTER-compliant Vendors at no additional charge (provided the vendor meets the requirements for compliance.)

To apply for COUNTER membership please complete the application form, which you will find on the COUNTER website -

IDF Update

The March DOI News is at

Other News

ISO ISSN Revision Working Group

NISO has provided a useful summary of the status of the ISSN revision at The revision committee is looking at a number of possible scenarios for the ISSN and getting feedback from publishers and other ISSN users.


NISO conference "Metadata on the Cutting Edge", May 20, 2004 in Washington, D.C. -