Fall 2010

From the Executive Director

Welcome to the latest CrossRef Newsletter. There's a lot of information including updates on CrossCheck, CrossMark and the Annual Meeting coming up in November. The Annual Meeting agenda looks great and registration is open - so don't delay, and reserve your spot.

The importance of CrossRef DOIs for persistent reference linking hit home recently when I came across a blog post from a computational biologist who found that after 10 years, half of all URLs found in journal abstracts on Medline no longer work, and that at 15 years (abstracts from 1995) almost 100% of links are broken. It's important for publishers to work with CrossRef to make sure none of their DOIs are broken. A common problem we have is when DOIs are registered days or even weeks AFTER an article is published leading to broken DOI links - this is especially bad for articles that get press attention. This undermines trust in the entire CrossRef and DOI system. And we are starting to see tweets and blog posts about broken DOIs. CrossRef is in the process of updating its guidelines, but DOIs should be registered BEFORE online publication.

Finally, I wanted to provide a quick update on ORCID (http://www.orcid.org/) which has now incorporated as a not-for-profit organization in the US. CrossRef is on the board of directors, and we see part of our role being to represent our members with ORCID, which is made up of a wide range of stakeholders, including universities, research funders and publishers. In addition, CrossRef will be working closely with ORCID to tie together ORCID'S registry of unique researcher IDs and profiles with the publication information held by CrossRef. ORCID is just getting started, so we'll have more concrete developments in 2011.

CrossRef DOIs in Use: Multiple Uses for Multiple Resolution

CrossRef DOIs last forever, even when the content they point to is no longer commercially (or otherwise) available. The CrossRef Membership Agreement now requires members to make efforts to arrange to
archive content deposited at CrossRef. An example of how this works is now live.

CrossRef DOI links to Graft, a journal that has ceased publication, resolve through CrossRef Multiple Resolution through three archiving services: Portico, CLOCKSS, and Koninklijke Bibliotheek.

As you can see in this example CrossRef Multiple Resolution introduces an intermediate page presenting the user a choice of destinations when checking on a CrossRef Multiple Resolution DOI.

Another common use for Multiple Resolution is when content is available at several sites. The user may
have subscription access to one, but not the other. CrossRef Multiple Resolution allows the user to
choose the link they want to follow to the content, as in this example from the Geological Society of
America, which is available both from GSA’s site and GeoWorld.

GSA multiple resolutionhttp://dx.doi.org/10.1130/B26386.1

To add multiple resolution to your CrossRef DOIs, see the CrossRef help system.

Help us Recruit Participants for CrossMark Usability Tests

Progress on the CrossMark initiative to identify Versions of Record of scholarly content continues.

Later this month we will be conducting usability tests with researchers on our prototype system. Please help by publicizing our call for participants on your newsletters, blogs, twitter feeds, and Facebook pages.
See the CrossRef blog for more information.

Pricing and Launch Schedule
CrossMark pricing has been set at 20 cents per current item and 2 cents for content more than two years
old. We are planning a limited pilot of the program starting in November with a launch planned for Spring 2011. In the meantime we have received valuable feedback on the prototype system from publishers, librarians, and researchers this summer.

To learn more attend our Annual Meeting or visit the CrossMark web page.

CrossCheck Plagiarism Screening in the News

CrossCheck has been in the news recently, as 124 publishers deploy the iThenticate system to screen two thousand more submissions each month. Declan Butler first reported on CrossCheck in Nature News, http://dx.doi.org/10.1038/466167a July 5, followed by an editorial in Nature,http://dx.doi.org/10.1038/466159b, July 7.

More recently Yuehong Zhang, from the first CrossCheck participant from China, Journal of Zhejiang University, reported both a high detection rate for the journal and also the value of the plagiarism screening tool in correspondence to Nature, http://dx.doi.org/10.1038/467153d, September 9. A more complete case study from JZUS was previously published in Learned Publishing, http://dx.doi.org/10.1087/20100103, January 2010.

The Scientist Blog reported on how CrossCheck has been used in managing the thorny issue of self-plagiarism: http://www.the-scientist.com/blog/display/57676/, September 9.

To find out more about CrossCheck, join one of our complimentary webinars or talk to us at the ISMTE European Meeting in Oxford on October19th where Kirsty Meddings will be giving an update.

Best Practice: CrossRef DOIs for Titles

Did you know that many CrossRef members assign DOIs at the journal title level? There are currently over 3000 journal title DOIs registered in CrossRef. Assigning CrossRef DOIs to journal titles is a good metadata quality practice that will make your content more discoverable and also prevent conflicts. Make journal title DOI deposits a regular part of your deposit process. While CrossRef does not require journal title DOI assignment, we strongly encourage members to do so. As an added incentive, CrossRef DOIs for journal titles are free!

Credibility in Scholarly Communications: CrossRef's Annual Meeting

This year’s annual meeting will take place at One Great George Street, Westminster, London, UK on November 16. (See below for our hands-on workshops on November 15). Thought provoking speakers include Tracey Brown of Sense about Science, and science journalist Christine Ottery. MacKenzie Smith of MIT Libraries and Toby Green of OECD will discuss issues of scholarly data. Plus you will have an opportunity to learn about strategic initiatives at CrossRef and to see a demo of the new CrossMark service. Review our agenda and register today.

CrossRef Workshops

Join us on Monday, November 15, 2010 (before the Annual Meeting) for a day of hands-on, interactive workshops on CrossRef topics. Bring your questions and your ideas to share at the following sessions:

  • Update on the CrossRef System
  • Practical preview of what publishers will need to do to participate in CrossMark
  • Update on CrossCheck plagiarism screening
  • Improving your Metadata Quality
  • The Ins and Outs of Cited-by Linking
  • DOI Workflow Issues, Working with Vendors
  • CrossRef Bootcamp
  • Best Practices for Assigning DOIs to Books

Review the draft agenda and register today. Space is filling up.  

Election for Board of Directors

Members eligible to vote (joined and paid as of September 24th) will be sent a complete package of materials, including the formal Notice of Meeting and Proxy Form, on October 8th.  

The nominating committee has proposed the following candidates for election to the Board of Directors:

  • Elsevier
  • IOP Publishing
  • Nature Publishing Group
  • Springer Science + Business Media
  • The Royal Society

Nominations for Directors are done in accordance with Article VII, Section 2 of the By-Laws, which provides:

Committee on Nominations. The Board of Directors shall appoint a Nominating Committee of five (5) members, each of whom shall be either a Director or the designated representative of a member that is not represented on the Board, whose duty it shall be to nominate candidates for Directors to be elected at the next annual election. The Nominating Committee shall designate a slate of candidates for each election that
is equal in number to the number of Directors to be elected at such election. They shall notify the Secretary in writing, at least twenty (20) days before the date of the annual meeting, of the names of such candidates, and the Secretary, except as herein otherwise provided, shall mail a copy thereof to the last recorded address of each member of record simultaneously with the notice of the meeting.

The By-Laws also provide (In Article VII, Section 3) for independent nominations:

Independent nominations.  Nominations for Directors may also be made, endorsed with the names of not
less than ten (10) members of the Corporation, if forwarded to the Secretary at least five (5) days prior to the annual meeting of the Corporation for immediate transmittal by him or her to the members.

This year, the schedule for the Board elections will be as follows:

October 1, 2010: Deadline for Receipt of Independent Nominations to be sent with the formal Notice of Meeting

October 8, 2010:  Date of mailing of formal Notice of Meeting

November 11, 2010: Deadline for Receipt of Independent Nominations.

November 16, 2010: Election held at Annual Meeting. 

Procedures and Notes: Any Independent Nomination should be sent to Ed Pentz, Secretary, at epentz@crossref.org, or by mail to Ed Pentz at the address below. CrossRef shall send the election notice and materials to the main contact for each PILA Member listed on the Membership Agreement, as amended.  The main contact may vote in person at the Annual Meeting, designate someone else in writing to vote at
the Annual Meeting, or send the proxy to PILA by mail, email to lhart@crossref.org, or fax to +1 (781) 295-0077.

New Oxford Office

We have moved! The new address for the CrossRef Oxford UK office is

Chester House
21-27 George St.
Oxford OX1 2AY

Agents are Now Called Affiliates: Encourage Vendors to Become Authorized Affiliates

Recent changes to CrossRef’s Agent and Affiliate program have not changed the fact that vendors that are making deposits or querying the CrossRef system on the behalf of CrossRef Members or Library Affiliates need to have signed a CrossRef Affiliate Agreement. This has always been the case, though we used to call this group of organizations “Agents”. Vendors who are able to use their customers’ CrossRef system login credentials qualify for the Basic Affiliate program at a cost of $2000 per year. Vendors who need their own user name and password to access the system would also need to sign up for the Enhanced Affiliate program. Review the Enhanced Affiliate fees here.

What benefits do CrossRef Affiliates receive?

  • Listing as an authorized Affiliate on CrossRef’s web site
  • Participation in CrossRef’s Technical Working Group
  • Timely information about system changes, downtime, changes in rules or technical specifications
  • Invitation to CrossRef’s Annual Meeting
  • Eligibility to receive CrossRef technical support
  • Timely, direct contact in the case of a problem with deposits.
  • Up-to-date information about new CrossRef services
  • Authorization to display CrossRef logo on their promotional materials.

As a not-for-profit membership organization, CrossRef must maintain a level playing field for all participants in the system. CrossRef services are reciprocal, and they only work if all the participants who benefit from CrossRef also support CrossRef.

For more information on CrossRef Affiliates, please attend our upcoming webinar on October 14th, visit our web site, or contact us at info@crossref.org. CrossRef Member Publishers should ensure that we have current information about your vendors by contacting info@crossref.org.

Tech News: New Query System and Deposit Publication Dates

The new query system will be made operational in early October. The interface maintains full backward compatibility. Trial runs so far indicate that this transition should be transparent to members and other users. Should any issues arise please contact support@crossref.org.

When depositing to CrossRef please be sure to understand how current year and back year deposits are defined. Learn more here.

Third Quarter Billing Update

Third quarter billing is quickly approaching. Invoices are sent by email to the billing or business contact members provided on the contract. Please let us know if the contact information has changed or if you
prefer to receive a paper invoice by sending an email to Susan Collins (scollins@crossref.org). CrossRef membership fees are billed annually and DOI deposit fees are billed quarterly. If you have questions about fees or billing, please check the website, or contact lhart@crossref.org if you have further questions.

We have many outstanding invoices. Please remember that payment is required within 30 days of the date on the invoice. CrossRef’s policy is to temporarily disable account access after 90 days of no payment. If
you haven’t received your invoice please contact us immediately.

CrossRef members have certain obligations including paying membership and deposit fees in a timely manner. The obligations are detailed in your contract and on the CrossRef website.

CrossRef Queries up 37% Over Last Year, Books Still Fastest Growing Content Type

CrossRef’s statistical dashboard shows continued growth and health of the system. In addition to strong query growth, current deposits are up 31%, and total deposits are up by 10%. Deposits exceed budget by 91%, which reinforces CrossRef's strong growth for the year so far.

The number of book titles in the system also continues to grow. Book content now represents about 6% of CrossRef deposits.

dasboard Q3


Financial Results Continue Steady Growth


Income Statement Q22010