Board & governance

Crossref is registered as Publishers International Linking Association, Inc. (PILA) in New York, USA. You can view our certificate of incorporation and by laws. We have tax exempt status in the US as a 501(c)6 organization. Here is our antitrust policy and our conflict of interest policy.

The board of directors governs Crossref. They meet three times a year and oversee the organization, set its strategic direction and make sure that Crossref fulfills its mission. A list of motions for the last few years is available.

Our members elect the board. Voting take place online and election results are announced at the annual business meeting during the Crossref LIVE conference each November. There is a nominating committee made up of three board members not up for election, and two non-board members. This committee puts forward a slate in September of each year for the entire membership to vote on. Any member can stand as an independent board candidate with the support of ten other members. The independent candidate’s name should be submitted more than five days before the date of the annual business meeting. Please contact us if you would like to know more.

To ensure effective governance and get input from a wide range of members and other stakeholders in the scholarly communications community we have committees.

Officers

  • Chair - Paul Peters, Hindawi
  • Treasurer - Scott Delman, ACM
  • Secretary - Lisa Hart Martin, Crossref Finance & Operations Director
  • Assistant Secretary - Ed Pentz, Crossref Executive Director

Board members

Board member Representative Alternate Location Term
Association for Computing Machinery (ACM) Scott Delman Bernadette Shade USA 2015-2018
AIP Publishing LLC Jason Wilde John Haynes USA 2018-2020
BMJ Helen King Isaac Jones United Kingdom 2016-2019
eLIFE Mark Patterson Melissa Harrison United Kingdom 2016-2019
Elsevier Chris Shillum Philippe Terheggen USA 2016-2019
F1000 Liz Allen Michaela Torkar United Kingdom 2018-2020
Hindawi Paul Peters Craig Raybould United Kingdom 2015-2018
John Wiley & Sons, Inc. Duncan Campbell Edward Wates USA 2015-2018
MIT Press Amy Brand Nick Lindsay USA 2018-2020
OpenEdition Marin Dacos Pierre Mounier France 2018-2020
Taylor & Francis (Informa) Ian Bannerman Balaji Devarajan United Kingdom 2015-2018
IOP Publishing Graham McCann Marc Gillett United Kingdom 2016-2019
Sage Publications John Shaw Richard Fidczuk United Kingdom 2015-2018
SciELO Abel Packer Gustavo Fonesca Brazil 2018-2020
Springer Nature Wim van der Stelt Volker Boeing Germany 2016-2019
Vilnius Gediminas Technical University Eleonora Dagiene Gabija Goraviciene Lithuania 2018-2020

2017 Motions passed

November 2017 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the July 2017 Board Meeting.
  3. To accept the minutes of the Executive Committee telephone meetings on October 6, October 27 and November 7, 2017.
  4. To elect Paul Peters as Chair of the Board of Directors, after a Board vote done through written ballots in which Paul Peters and Chris Shillum were each nominated as Chair and a majority of the votes were cast for Paul.
  5. To elect Scott Delman as Treasurer, Lisa Hart as Secretary, and Ed Pentz as Executive Director and Assistant Secretary.
  6. To elect Jason Wilde, Chris Shillum and John Shaw to the Executive Committee.
  7. To elect Wim van der Stelt as Chair of the Audit Committee, and Duncan Campbell and Helen King as members of the Audit Committee.
  8. To elect Mark Patterson as the Chair of the Nominating Committee, and to defer the appointment of other Nominating Committee members until the March Board meeting.
  9. To elect Graham McCann as the Chair of the Membership & Fees Committee.
  10. To authorize Crossref staff to reply to the Organization Identifier Working Group’s request for information (RFI) in accordance with the recommendations from the staff report, with specific guidance that the response should state Crossref’s willingness to take a leading role in the development of an independent organization identifier registry, that there is a strong preference that a new joint venture collaboration be formed and not a new non‐profit organization and that Crossref can make resources available to support the joint venture collaboration along with grants and funding from other organizations.
  11. To approve the 2018 budget as proposed.
  12. To create an ad hoc Governance Committee, to comprise Paul Peters, Mark Patterson, Chris Shillum, Ian Bannerman, Wim van der Stelt and Lisa Hart Martin with Lois Wasoff as counsel, which will make specific recommendations to the Board at the March meeting.
  13. To create an ad hoc Technical Committee to look at infrastructure issues, the membership of which will be determined by seeking expressions of interest from the members of the Board.

July 2017 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the March 2017 Board Meeting, as corrected.
  3. To accept the minutes of the Executive Committee telephone meetings on April 21 and June 23, 2017.
  4. To approve the creation of an ad hoc Finance Committee, the members of which will be appointed at the November Board meeting.
  5. To formally recognize Bernie Rous’s contributions to Crossref and to scholarly publishing over his 40-year career.
  6. To approve the recommendations of the Membership & Fees Committee with respect to volume discounts for current deposits of posted content. (PASSED with AIP, IEEE, Elsevier opposed; and ACM abstaining.)
  7. To approve the recommendations of the Membership & Fees Committee with respect to the creation of “peer review” as a new content type, with specific metadata schema and a bundled fee of $1.25 to be charged, with the clarifications that (i) the original, unaccepted author manuscript is to be excluded; and (ii) although the number of peer reviews that can be registered at the bundled fee will be unlimited now, Crossref may make changes in future based on actual experience with the new content type.
  8. To approve the recommendations of the Membership & Fees Committee with respect to updating the metadata delivery offering to have a single agreement that covers all metadata APIs/delivery routes, to adopt a single (updated) fee structure, and to remove case-by-case opt-outs for metadata.
  9. To approve the audited financials.

March 2017 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the November 2016 Board Meeting, as corrected.
  3. To accept the minutes of the Executive Committee telephone meetings on January 24 and February 9, 2017.
  4. To appoint Eric Merkel-Sobotta to fill the vacancy on the Audit Committee.
  5. To approve the proposed charge to the Audit Committee, with the addition of language giving the Audit Committee the responsibility of overseeing technical and security audits of the company’s systems.

2016 Motions passed

November 2016 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the July 2016 Board Meeting.
  3. To accept the minutes of the Executive Committee telephone meetings on September 30 and October 21, 2016.
  4. To elect Bernard Rous as Chairman and President, Gerry Grenier as Treasurer and Vice Chairman, Ed Pentz as Executive Director and Assistant Secretary, and Lisa Hart as Secretary.
  5. To elect Ian Bannerman, Chris Shillum and Jason Wilde to serve on the Executive Committee along with Bernard Rous and Gerry Grenier.
  6. To appoint John Shaw as Chair, and Paul Peters, Reny Guida (IEEE) and Mark Patterson as members, of the Nominating Committee with authority to appoint two additional members who represent companies that are not on the Board.
  7. To appoint James Walker as Chair, and Wim van der Stelt and Jasper Wilde as members of the Audit Committee.
  8. To appoint Scott Delman as Chair of the Membership & Fees Committee.
  9. To approve the recommendation of the Membership & Fees Committee with respect to pricing for the registration of DOIs for preprints, with volume discounts to be applied only to backfile deposits.
  10. To approve ongoing participation in the working group being formed to look at Organization Identifiers and the expenditure of up to US$30,000 from capital reserves to support that participation.
  11. To approve the 2017 budget as proposed.

July 2016 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the March 2016 Board meeting.
  3. To accept the minutes of the Executive Committee telephone meetings on April 26 and June 24, 2016.
  4. To amend Section 2, Article VII of the bylaws to add the words “at least” before the words “equal in number” in the second sentence, so that the sentence will read “The Nominating Committee shall designate a slate of candidates for each election that is at least equal in number to the number of Directors to be elected at such election.” (PASSED, with four opposing: Springer, Elsevier, IEEE and Sage; ACM abstaining.)
  5. To adopt the revised financial policy.
  6. To accept the report from the auditors.
  7. To approve the business model for Event Data recommended by the Membership and Fees Committee subject to the clarification of the definition of “reseller” and to delegate approval of that clarification to the Executive Committee.

March 2016 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the November 2015 Board meeting.
  3. To accept the minutes of the Executive Committee telephone meeting on January 27, 2016, as corrected.
  4. To appoint Jasper Simons as the Chair of the Nominating Committee, to appoint Jason Wilde and Paul Peters as committee members, and to authorize the Nominating Committee to identify two additional committee members representing companies that are not on the Board.
  5. To delete the first sentence of Section 4a of PILA’s financial policy # 3 (Approval Authority), to eliminate the requirement that salaries and other compensation of all non-officer persons who report directly to the Executive Director must be jointly approved by the Executive Director, Treasurer and President, and to delegate the authority to set such compensation to the Executive Director. (PASSED with one abstention (IOP).
  6. To apportion 10% of the capital reserve fund to be invested in accordance with a different investment policy from the rest of the capital reserve fund, in a professionally managed portfolio consisting of dividend paying stocks and other instruments.
  7. To remove from the current investment policy the requirement that maturity of securities be targeted at January 31 of each year.
  8. To disband the Taxonomies Interest Group.

2015 Motions passed

November 2015 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the July 2015 Board Meeting as corrected.
  3. To accept the minutes of the Executive Committee telephone meetings on September 25,2015.
  4. To elect Bernard Rous as Chairman and President, Gerry Grenier as Treasurer and Vice Chairman, Ed Pentz as Executive Director and Assistant Secretary, and Lisa Hart as Secretary.
  5. To elect Ian Bannerman, Kathleen Keane and Chris Shillum to serve on the Executive Committee along with Bernard Rous and Gerry Grenier.
  6. To appoint Jasper Simons as Chair of the Nominating Committee.
  7. To appoint James Walker as Chair of the Audit Committee and Carsten Buhr and Renny Guida as members of the Audit Committee.
  8. To appoint Scott Delman as Chair of the Membership & Fees Committee.
  9. To approve the recommendation of the Membership & Fees Committee with respect to pricing for registration of DOIs for standards (PASSED with Elsevier abstaining).
  10. To approve the language changes to the membership rules to cover registration of preprints as proposed by staff.
  11. To approve the 2016 budget as proposed.

July 2015 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting.
  2. To approve the minutes of the March 2015 Board Meeting.
  3. To accept the minutes of the Executive Committee telephone meetings on April 13 and June 12, 2015.
  4. To accept the recommendation of the Membership & Fees Committee that the member fees be unchanged for 2016.
  5. To approve the audited financials.
  6. To approve the recommendation to create a new Director of Product Management position.
  7. To designate the interest generated by the Capital Reserve Fund as part of the fund.
  8. To change the minimum cash balance from 3 months operating expenses to 4 months operating expenses.
  9. With respect to the proposed DOI Event Tracking (DET) service:
    • To support the launch of the DET service and to authorize staff to move forward with the development of a plan;
    • To ask the M&F Committee to review and refine the proposed sustainable revenue model; and
    • To establish a Crossref DET Committee to oversee and guide the ongoing development of the DET service and report back to the board.
  10. To change current membership rules 12 and 13 to eliminate inconsistencies and reflect current member practice and allow assignment of DOIs to preprints in accordance with the procedures described in the duplicative works report submitted to the board. (PASSED with PLOS, VGTU Press, Hindawi, IOP, de Gruyter, Johns Hopkins, Springer, and IEEE voting in favor; ACM, AIP, Sage and APA voting against; and Elsevier abstaining).

March 2015 Board meeting:

All motions passed unanimously except as otherwise noted.

  1. To approve the agenda for the meeting with the addition of the discussion of a possible acquisition to the second day’s agenda.
  2. To approve the minutes of the November 2014 Board Meeting, as amended at the meeting.
  3. To accept the minutes of the Executive Committee telephone meeting on February 13, 2015.
  4. To give the Nominating Committee the following guidance with respect to the choice of the slate of candidates for election to the Board at the 2015 annual meeting:
    • In designating the slate of candidates, take into account issues of Board composition and balance, with the goal that the board fairly represent the membership;
    • Look at the balance between large, medium and small members, the balance between non-profit and commercial organizations and the geographic location of Board members;
    • Look at issues such as board meeting attendance, committee participation and serving as an officer when considering candidates for the slate;
    • Complete its work sufficiently in advance of the annual meeting to permit independent nominations.
  5. To appoint Chris Shillum as a member of the Executive Committee to fill the vacancy created by Carol Richman’s retirement.
  6. To adopt the whistle blower policy as presented to the board.

Earlier motions

Here are the the motions passed by the board from 2010 to 2014.


Policy on term limits

The board adopted the following policy in November 2009:

  1. Non-officer members of the Executive Committee (that is, members of the Executive Committee other than the Chairman and the Treasurer) may serve no more than three (3) consecutive one-year terms on the Executive Committee. After a break in service of at least one (1) year, the term-limited director shall again be eligible to serve on the Executive Committee. Years of service on the Executive Committee as an officer shall not be included in calculating the number of consecutive terms served.
  2. A director may serve no more that three (3) consecutive one-year terms as Chair. After a break in service of at least one (1) year, the term-limited director shall again be eligible to serve as Chair.
  3. A director may serve no more that three (3) consecutive one-year terms as Treasurer. After a break in service of at least one (1) year, the term-limited director shall again be eligible to serve as Treasurer.
  4. The limitations set forth in this Board Policy apply to the directors as representatives of their member companies, and not as individuals. For avoidance of doubt, this means that if a member company designates a successor representative to serve on the Board, as set forth in the By-Laws, the years of service of that member company’s prior representative on the Executive Committee, as Chair or as Treasurer (as applicable) will be included in determining whether the newly appointed representative is term-limited under this policy.
  5. This Board Policy is being implemented pursuant to resolutions adopted at the July 2009 meeting of the PILA Board of Directors and is in effect as of the date of that meeting. For purposes of determining whether a director is term-limited under this policy, each director will be deemed to have commenced service in the relevant capacity as of November, 2008.

Please contact our operations director with any questions about our governance.

Last Updated: 2017 December 12 by Ginny Hendricks

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