Registering new articles and working with volumes/issues

The Metadata Manager tool is in beta and contains many bugs. It’s being deprecated at the end of 2021. We recommend using the web deposit tool as an alternative, or the OJS plugin if your content is hosted on the OJS platform from PKP.

Click into the journal to view all of its associated articles in your workspace. You will only see previous deposits made using Metadata Manager. To see deposits made using other deposit methods, manually add them by searching for the article using Search.

Search for an article in Metadata Manager

New article in new volume and/or issue

If the article is part of a new volume and/or issue, click Add record and select New volume/issue. Complete the fields in the volume/issue form. The blue/asterisk * mark indicates a required field. Click Save, then click Close. The volume/issue is now added into your workspace (you only need to do this once for all articles associated with this volume/issue). The volume/issue now appears in your journal Record List - click Add article on the right of that row.

Creating a new volume and/or issue

Continue to add article metadata.

New article in existing issue and/or volume

If the new article is part of an existing volume or issue, click on Add article by the relevant volume/issue. To add an existing volume/issue to your workspace, enter its DOI into the search bar and click Add.

Creating a new article in an existing volume and/or issue

Continue to add article metadata.

Adding article metadata

Provide contributor, funding, license, references, and additional metadata by clicking on each section to open it out. The blue/asterisk * mark indicates a required field, and we recommend that you deposit as much metadata as possible for the optional fields.

At any time, click Continue (at the top right of the screen) and select Add to deposit, Save, or Review.

If you would like to know more about the metadata for each field, we provide tool tips that appear on the right side of the form. You can turn these off be selecting Off in Show help slider at the top of the form. For a broader overview, explore our metadata best practices.

Adding metadata

Metadata Manager checks your metadata to ensure that you provide the correct type of information needed for a successful deposit. You will see warnings when the metadata does not validate, which contain guidance on the type of metadata we are expecting. These do not need to be corrected until you are ready to submit the deposit.

Review metadata before making a deposit

If you participate in Crossmark, you can also add Crossmark metadata to the article record using Metadata Manager. This section will automatically appear at the bottom section of the article form for Crossmark participants - please contact us if the section doesn’t appear for you.

Page owner: Sara Bowman   |   Last updated 2022-July-22