Weâve had a year full of growth and reached a milestone of 60+ team members; letâs take a moment to digest what that means for people operations. Hiring staff in 19+ countries is no easy task, but we are up for it, and I can honestly say it is the main reason why our culture is so great. That might sound biased coming from Crossrefâs first Head of Human Resources, but hear me out.
You can now register rich metadata for a variety of record types in Metadata Manager using simple, guided workflows. The tool is used by many in our community to register grant and journal article records, and it has now been expanded to support books and chapters, reports, dissertations, and post-publication updates for journal content.
Metadata Manager makes it easier to capture identifiers for contributors and their affiliations, funding information, references, and more. Thanks to automated reference matching by Crossref, this offers greater visibility for the works, while the affiliations and funding information can serve as important trust signals for the community.
This year’s edition of the FORCE11 conference was hosted in June by Singapore Management University. Its title, âTo Go Far, Go Together: Advancing Scholarly Communication Across Boundaries and Disruptionsâ truly resonates with Crossrefâs truths; it takes a village! Crossref only works as long as the scholarly research community wants to work together globally, across all disciplines, for integrity and openness of the scientific record. The conversations were influenced by a genuinely diverse mix of librarians, researchers, open infrastructures, and service providers, and that mix shaped almost every interaction we had at the conference.
We have some rather unusual news to share: Crossref fees are going down again. At its meeting in Paris earlier this month, the Crossref Board approved two further recommendations from the Resourcing Crossref for Future Sustainability (RCFS) project: effective 1st January 2027, we will reduce the majority of Content Registration fees for all 25,000 members, and remove fees for back-year records altogether.
Content Registration fees haven’t increased in around 20 years, and this is the first significant change to them in that timeâdownwards. Since these fees account for the largest share of Crossref’s revenue (around 60%), and since every member registers DOI records, these changes reach further than anything we’ve announced under the RCFS project so far.
Registering your DOI records using OJS version 3.4
You can register your DOI records with us using the OJS (Open Journal Systems) platform by enabling the Crossref Manager plugin. We highly recommend including your references in the metadata you send to us, too - you can do this by adding the OJS references plugin. The instructions below are for configuring OJS version 3.4 (more in Public Knowledge Project’s (PKP) documentation).
As Journal Manager, under Settings, click Website > Plugins.
Under Installed Plugins, scroll down to the section labelled Generic Plugins.
Click the checkbox next to the plugin description to enable the plugin.
Step 2: Setting up automatic DOI registrations in OJS 3.4
Go to the Distribution menu
Select the DOI tab
Click on the Setup option
Check the box to allow DOIs to be assigned to your published works
Check the box to determine which items DOI will be assigned
Enter your Crossref assigned DOI prefix. Your prefix will start with 10. and is in the format 10.xxxx (e.g., 10.5555).
Select your preferred stage for automatic DOI assignment to your articles (can be upon the article reaching copyediting stage or upon article publication).
Select your preferred method of DOI suffix generation (can be Default, None for manual entry of suffixes, or Custom pattern)
Next, switch to the ‘Registration’ tab menu
Select Crossref your ‘Registration Agency’ from the drop down options. If you don’t see “Crossref” in the list, navigate to Website > Plugins > Plugin Gallery to enable the ‘Crossref Manager Plugin’.
Check the box under âAutomatic Depositâ to enable automatic DOI deposits from your OJS instance.
Enter your name here as the depositor.
Enter your email here as the depositor (all deposit emails will be sent to this email).
Enter your assigned Crossref username. For example support@crossref.org/abcd
Note: if the combination of username and password is incorrect, OJS will return a â401 unauthorized status codeâ error at the time of registration. This error indicates that the username and password are incorrectly entered. That is, they do not match the username and/or password set with Crossref.
If you are using organisation-wide, shared role credentials (i.e. your username is a collection of letters), you can simply add in your shared username and password.
If you are using personal user credentials that are unique to you (i.e. your username is your email address), youâll need to add your email address and your role into the username field, and your personal password into the password field. Hereâs an example of what this will look like:
Enter your set personal password into the password field.
IMPORTANT: Leave the test checkbox unchecked.
Step 3: Activate the OJS references plugin
The OJS references plugin is available from OJS 3.1.2 onwards. The plugin will use the Crossref API to check against plain text references and locate possible DOIs for articles. The plugin will also allow the display of reference lists on the article landing page in OJS and deposit them as part of your metadata deposit. Linking references is a requirement of Crossref membership.
Workflow Settings
Click âSettingsâ and then âWorkflowâ from your dashboard
Under the âSubmissionâ tab, choose âMetadataâ!
Scroll down to the bottom and find the âReferencesâ section
Make sure you enable references metadata by clicking the checkbox âEnable references metadataâ. You also need to select the option âAsk the author to provide references during submissionâ.
Click save!
Website Settings
Then you need to activate the references plugin on the website, too, by following the instructions here:
Click âSettingsâ and then âWebsiteâ from your dashboard
Choose the âPluginsâ tab.
Search âCrossref reference linkingâ
Click the âCrossref reference linkingâ checkbox
This plugin will deposit the references that you enter into the XML deposit.
Additional OJS plugins for Crossref
In addition to the Crossref XML plugin for OJS, there are also other important plugins that can be enabled in OJS to enrich your metadata records:
Funding Metadata plugin - as of OJS 3.1.2, it is possible to enable a funder registry plugin for submitting funding information to Crossref. The plugin will use the Open Funder Registry to check against existing funding agencies. The plugin will include funding information in your Crossref DOI deposits.
Similarity Check plugin - if you are using OJS 3.1.2 or above, you are able to use the Similarity Check plugin. This will enable you to automatically send manuscripts to your iThenticate account to check their similarity to already published content. You will need to be subscribed to Crossrefâs Similarity Check service for this to work.
ROR plugin - the ROR Plugin for OJS enables authors to add the ROR ID for the organization they are affiliated with.
Getting help with OJS plugins
The team at Crossref didnât create these plugins - they were either created by the team at PKP, or by third-party developers. Because of this, we arenât able to give in-depth help or troubleshooting on problems with these plugins.
