Please help us welcome new faces at Crossref! Martyn, Sara, Laura, and Mark joined us very recently and we are happy they’re with us. Both Martyn and Sara have joined the Product team and this has given us the chance to reorganize the team into the following groups: content registration, scholarly stewardship, scholarly impact, metadata retrieval, and UX/UI leadership. Laura joined the Finance and Operations team to help make the billing process simple for our members. Mark joins the Technology team and one of his projects will be improving the Event Data service.
It is exciting to already see the impact of your contributions and look forward to what’s to come!
2020 hasn’t been quite what any of us had imagined. The pandemic has meant big adjustments in terms of working; challenges for parents balancing childcare and professional lives; anxieties and tensions we never had before; the strain of potentially being away from co-workers, friends, and family for a prolonged period of time. Many have suffered job losses and around the world, many have sadly lost their lives to the virus.
English version –– Información en español
The Crossref Nominating Committee is inviting expressions of interest to join the Board of Directors of Crossref for the term starting in 2021. The committee will gather responses from those interested and create the slate of candidates that our membership will vote on in an election in September. Expressions of interest will be due Friday, June 19, 2020.
The role of the board at Crossref is to provide strategic and financial oversight of the organization, as well as guidance to the Executive Director and the staff leadership team, with the key responsibilities being:
After 20 years in operation, and as our system matures from experimental to foundational infrastructure, it’s time to review our documentation.
Having a solid core of education materials about the why and the how of Crossref is essential in making participation possible, easy, and equitable.
As our system has evolved, our membership has grown and diversified, and so have our tools - both for depositing metadata with Crossref, and for retrieving and making use of it.
Pending publication is a way of creating a DOI and depositing metadata for a content item any time after a manuscript has been accepted but before it is published online. This is possible for all standard content types (such as articles, books, conference proceedings).
Because a pending publication has not yet been published, its DOI will resolve to a publicly-available Crossref-hosted landing page. Once the work is published online, this same DOI will resolve to the URL for that content.
The pending publication content type serves as a temporary placeholder for your content - like a “coming soon” or preview of the great work to come. For a pending publication, you register basic metadata for your content item before registering all the formal metadata that comes with a version of record. Take care not to share a DOI before it has been deposited with us, or it will not resolve for your readers, and will lead to a failed resolution in your resolution report. Learn more about the pending publication consultation.
Use cases for pending publication
Before the pending publication content type existed, we recommended you to register DOIs at the time content was published online, or shortly after. As the communication needs of our members (researchers, funders, institutions, and publishers) evolve, we have created this new solution to aid you and your work, and allow you to register DOIs before content is published online. With pending publication:
address timing issues related to press embargos
publicly establish scholarly precedence for their articles
meet the conditions in full for new funder policies and mandates, which focus on acceptance as a key event to report on
ensure that institutional repositories use the DOI to link to the member-stewarded copy
Researchers can provide formal evidence of all publications in employment and grant applications
Funders can fully track all publications funded by their research grants
Institutions can fully track the scholarly output of their faculty members
Technology vendors that support scholarly research management can account for all outputs
How does pending publication work?
When registering your publication as pending there are two things you need to do:
Register a subset of the metadata (as a minimum: member name, journal title, and accepted date) under the Pending Publication content type.
After you do this, the DOI will resolve to a Crossref-hosted landing page displaying your logo, a banner showing the manuscript has been accepted for publication, and the metadata you’ve provided. As with all registered content, pending publication metadata will be publicly available in our APIs (and updated as you update your metadata records).
Once your work is published, you need to register the full metadata for the work - this is not an automatic process. You must add or update the metadata for each pending publication DOI, so that each DOI will resolve directly to the content (and not the pending publication landing page).
Pending publication workflow diagram
Crossmark participants please note that you can deposit Crossmark metadata at any point, but during the Beta version of the pending publication rollout, the Crossmark badge will not be displayed to readers.
How to make changes to records
How to update records - for Crossmark users
Crossmark service users can add the withdrawal to the Crossmark metadata as a scholarly update assertion (using the update type withdrawal). Update the landing page by updating the metadata record you provide us, using the same DOI in the assertion. See example of a full deposit for an XML example. If you choose, you can publish a separate update, and then link to the new DOI in the Crossmark metadata.
Our system will not be able to identify your pending publication as withdrawn, which means the green Manuscript has been accepted banner will remain on the landing page. Therefore it is critical that you write a clear statement about the withdrawal in the Intent to Publish statement. The Intent to Publish statement is supplied in the XML element - see the default Intent to publish statement message below.
You can personalize the display of the Crossref-hosted landing page with the following information:
custom wording for the intent to publish statement
display of all provided optional extra metadata such as article title, funder identifiers, ORCID iDs, license information
Crossmark to handle the rare occasions when a member rescinds acceptance.
If you’d like to display a custom logo on your pending publication landing page, please email us the logo, and include your member name, prefix, and a note indicating that the logo is to be used for pending publication. We accept both JPEG and PNG files (dimensions should be 112px by 112px).
Intent to publish statement
This is the default intent to publish statement shown on the landing page:
This paper has been accepted for publication so its publisher has pre-registered a Crossref DOI. This persistent identifier and link [DOI INSERTED HERE] can already be shared by authors and readers, as it will redirect to the published article when available.
We encourage you to provide your own custom statement in the metadata which will replace the default statement.
The intent to publish statement can be used to convey any information you’d like to share about the forthcoming publication event (such as process, timeline). In the event that you delay publication or withdraw the publication, this statement may be very informative for your community - both the readers on your platform as well as the systems that consume Crossref metadata.
Metadata reference examples for pending publication
Here are three examples of pending publication records. The full record contains the full range of metadata accepted for pending publication. The basic record has the bare minimum metadata required. The withdrawn record is for a pending publication that the member has decided not to publish.
This basic record contains only the required metadata for a pending publication. We apply the default Intent to Publish statement in the absence of a custom message. Here, some authors have ORCID iDs with affiliation data; others do not.
In this record of a withdrawn pending publication, the member has registered a pending publication and then updated the record to reflect the withdrawal. This example is an in situ scholarly update with no separate update published.
Content registration (metadata deposit) fees still apply, but there are no additional fees for using pending publication. Standard Crossmark fees apply where applicable. So, you’ll be charged once when you register the pending publication, but any subsequent updates, including the update on publication, are not charged.