The Crossref Curriculum

Verify your registration

The quickest way to test whether your DOI and its associated metadata have been registered successfully is to enter your DOI link (DOI displayed as a link, such as https://doi.org/10.13003/5jchdy) into a browser window, and check if it resolves correctly.

If your DOI doesn’t resolve successfully, read on for more information about the process your submission goes through, why there might be a delay, and which messages you’ll receive depending on your submission method.

Verify your registration - web deposit form

If you register your content using the web deposit form, your submission is sent to a submission queue. You’ll see a “success” message in the web deposit form confirming that your submission has been successfully sent to our submission queue, but this doesn’t mean that your registration is complete.

Web deposit form success message

As your submission is processed in the queue, we send you two messages:

  1. XML record email, subject line: Crossref WebDeposit - XML. This email includes the XML created by the web deposit form. Do keep this information, as it may be useful in the future. Receiving this email is a confirmation that your file has been received for processing, and entered into our submission queue.
  2. submission log email, subject line: Crossref Submission ID. This email is sent once your XML has made it through the queue, includes your submission ID, tells you if your deposit has been successful, and provides the reason for any failure.

If your submission log email tells you that your submission was successful, your content now has a persistent identifier and a Crossref metadata record. If your submission failed, please address the errors flagged in the confirmation, and resubmit. Learn more about error messages.

If you don’t receive your submission log email immediately, it’s probably because your submission is still in the queue. It can stay in the queue between several minutes and several hours depending on how large your submission file is, and how busy our submission queue is at that time. Learn more about how to view the submission queue.

Verify your registration - Metadata Manager

Unlike other content registration methods, Metadata Manager registers content in real-time - with no queueing of content. If your submission has been successful, you’ve see a “success” message and a submission ID.

Metadata Manager success message

If you need to, you can use this submission ID to log in to our admin tool to view your deposit. If your submission hasn’t been successful, you’ll see an error message explaining the problem.

Error message in Metadata Manager

Learn more about submitting a deposit, and reviewing deposit results in Metadata Manager.

Verify your registration - direct deposit of XML using our admin tool

Submissions via our admin tool are sent to a submission queue. Once your submission has been accepted into the queue we display a SUCCESS - Your batch submission was successfully received message. This means that your deposit has been submitted to our processing queue, but it has not yet been processed.

Admin tool success message

Registration of your content only occurs after your submission has worked its way through the queue, when you will receive an email with the subject line Crossref Submission ID, which includes your submission ID, tells you if your deposit has been successful, and provides the reason for any failure. If your deposit has been successful, your metadata deposit has worked, and your DOIs have been registered or updated. If your submission failed, please address the errors flagged in the confirmation, and resubmit. Learn more about error messages.

If you don’t receive your submission log email immediately, it’s probably because your submission is still in the queue. It can stay in the queue between several minutes and several hours depending on how large your submission file is, and how busy our submission queue is at that time. Learn more about how to view the submission queue.

Verify your registration - XML deposit via HTTPS POST

Most items registered with us are submitted via HTTPS POST. When files are POSTed to our system, you’ll receive a 200 status message to confirm that we’ve received it. Your files are then added to a submission queue to await processing, and once your submission has been processed, you’ll receive a submission log (either by email or through the notification callback service if you have that enabled).

There may be a delay between your submission being received by the queue and completing processing. It can stay in the queue between several minutes and several hours depending on how large your submission file is, and how busy our submission queue is at that time. Learn more about how to view the submission queue.

Verify your registration - Crossref XML plugin for OJS

If you are using the Crossref XML plugin for OJS to create an XML file that you upload through our admin tool, please follow Verify your registration - direct deposit of XML using our admin tool.

If you are using the Crossref XML plugin for OJS to send your submission to us directly, check the status of your deposit by clicking the Articles tab at the top of the Crossref plugin settings page.

Last Updated: 2020 April 8 by Laura J. Wilkinson