Crossref’s Similarity Check service is used by our members to detect text overlap with previously published work that may indicate plagiarism of scholarly or professional works. Manuscripts can be checked against millions of publications from other participating Crossref members and general web content using the iThenticate text comparison software from Turnitin.
It’s me! Back in January I wrote, The one constant in Crossref’s 20 years has been change. This continues to be true, and the latest change is that I’m happy to say that I will be staying on as Executive Director of Crossref. At the recent Crossref board meeting, I rescinded my resignation and the board happily accepted this.
Please help us welcome new faces at Crossref! Martyn, Sara, Laura, and Mark joined us very recently and we are happy they’re with us. Both Martyn and Sara have joined the Product team and this has given us the chance to reorganize the team into the following groups: content registration, scholarly stewardship, scholarly impact, metadata retrieval, and UX/UI leadership. Laura joined the Finance and Operations team to help make the billing process simple for our members. Mark joins the Technology team and one of his projects will be improving the Event Data service.
It is exciting to already see the impact of your contributions and look forward to what’s to come!
2020 hasn’t been quite what any of us had imagined. The pandemic has meant big adjustments in terms of working; challenges for parents balancing childcare and professional lives; anxieties and tensions we never had before; the strain of potentially being away from co-workers, friends, and family for a prolonged period of time. Many have suffered job losses and around the world, many have sadly lost their lives to the virus.
This section is for Similarity Check account administrators only. It explains how administrators need to set up the iThenticate account for their organizations before starting to add other users. It walks administrators through the parts of iThenticate that only account administrators can see, so if you aren’t an account administrator, you can ignore this section and skip to using your iThenticate account.
Not sure if you’re an account administrator? When you receive your email with your login details for iThenticate, log in and check if you can see the Manage Users tab. You can only see this tab if you’re an account administrator.
If you can’t see this tab, you’re not an account administrator, and you can skip ahead to using your iThenticate account for information on how to actually use the service to check your manuscripts.
Questions to consider before you begin
As a Similarity Check service user, your organization gets reduced-rate access to the iThenticate tool from Turnitin. You and your team are able to upload your manuscript submissions and receive a Similarity Report which shows areas of overlap between the manuscript and other published works.
As an administrator, you create and manage the users on your account, and you decide how your organization uses the iThenticate tool. You’ll find the system easier to use if you set it up correctly to start with. Do consider the following questions carefully and set up your account accordingly before inviting any users to your account:
Exclusions allow you to set iThenticate to ignore particular phrases, document sections, common words, and URLs, so that they are not flagged in your account’s Similarity Reports.
We recommend starting without any exclusions to avoid excluding anything important. Once your users are experienced enough to identify words and phrases that appear frequently but are not potentially problematic matches (and can therefore be ignored) in a Similarity Report, you can start carefully making use of this feature.
It’s important to set clear guidelines for your users so they understand the settings you have already applied, and can make skilful use of the options they can choose for themselves at report level.
4. Which iThenticate repositories will you want to check your manuscripts against?
iThenticate has a number of content repositories, grouped by the type of content they contain, including: Crossref, Crossref posted content, Internet, Publications, Your Indexed Documents.
You can choose which of iThenticate’s repositories you’re checking your manuscripts against. We recommend including them all to start with.
The person (whether an administrator or a user) who sets up a folder selects the repositories to check against for that folder. When the folder is shared, other users cannot adjust the repositories selected.
5. How will you budget for your document checking fees?
There’s a charge for each document checked, and you’ll receive an invoice in January each year for the documents you’ve checked in the previous year. If you’re a member of Crossref through a sponsor, your Sponsoring Organization will receive this invoice.
As well as setting a Similarity Check document fees budget for your account each year, it’s useful to monitor document checking and see if you’re on track.
How many documents do you plan to check?
How often do you want to monitor usage? Set yourself a reminder to check your usage reports periodically.
How do you want to segment your report? You can report separately by groups of users, so think about what types of groups would make sense for your circumstances.
Learn more about how usage statistics can help you monitor the number of documents checked on your account.
It’s a good idea to come back to these questions periodically, consider how your use of the tool is evolving, and make changes accordingly.